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Challenges brands face when implementing AR/VR at events- Sankalp Sharma and Siddhant Sharma, Founders, Rayqube

As the world continues to become more digital and interconnected, the events sector is experiencing a shift towards more immersive and interactive experiences. Augmented Reality (AR) and Virtual Reality (VR) technologies are at the forefront of this transformation, and they are rapidly changing the way events are being designed, planned and executed. While there are challenges and limitations to implementing AR/VR at events, there is no denying the transformative power of these technologies. We believe AR/VR is the future of events and brands that embrace them will be the most successful in the years ahead.

AR and VR are immersive technologies that allow event attendees to experience physical interactions in new and exciting ways. AR enhances the real world by adding computer-generated elements such as images, videos, and text; VR replaces the real world with a computer-generated environment, giving attendees a completely immersive experience. With these technologies, event planners can create interactive experiences that transport attendees to different worlds, allowing them to interact with products in ways previously impossible.

One of the most significant benefits of AR/VR at events is the opportunity to innovatively and impactfully engage attendees. Brands can use AR/VR to create unique experiences that leave a lasting impression. For example, a fashion brand could use the technology to create virtual changing rooms, allowing attendees to try on clothes without ever leaving their seat.

AR/VR also provides brand an opportunity to create immersive product launches. Instead of the traditional approach of simply showcasing a product, brands can use AR/VR to create an entire experience around the new product. By using these technologies, brands can create a virtual world with the product at its center, allowing attendees to interact with it however they wish. This approach not only generates buzz around the launch, but also creates a more memorable experience for attendees.

Another possibility of AR/VR at events is the creation of personalized experiences for attendees. By using these technologies, event planners can create unique experiences tailored to each attendee. For example, a conference could use AR/VR to create personalized agendas based on each person’s specific interests and preferences. Similarly, a music festival could use the technology to create personalized playlists for each attendee based on their listening history.

In addition to providing a more immersive experience, AR/VR can also improve the overall efficiency of events. For example, these technologies can be used to create virtual booths, allowing attendees to explore products and services without having to leave their seat. This not only saves time but also reduces the physical space required for events. Similarly, these technologies can be used to create virtual events, allowing attendees to participate in events from anywhere in the world.

In the UAE and KSA, AR/VR technologies are being leveraged to create immersive experiences at events. In Dubai, the Museum of the Future is using AR technology to provide visitors with a showcase of upcoming technological innovations. Visitors can use AR headsets to interact with exhibits, which include holographic displays and immersive soundscapes. Similarly, in Riyadh, the King Abdulaziz Center for World Culture is using VR to create interactive exhibits that explore the history and culture of Saudi Arabia. These exhibits include VR experiences that transport visitors to historic sites and landmarks, providing a unique and immersive insight into the country’s rich past. These examples demonstrate the potential for AR/VR to create engaging and memorable experiences. And just like museums, brands and companies that embrace these technologies to drive innovation can prosper within the events industry.

There are, of course, still challenges to overcome when it comes to implementing AR/VR at events. One of the biggest challenges is the cost of developing and implementing these technologies. AR/VR technologies can be expensive and may prove a barrier to some event organizers who do not have sufficient budget to invest. Additionally, there are technical challenges to consider, such as ensuring that the technology is accessible to all attendees, regardless of technical proficiency.

AR/VR technologies are expensive to develop and implement, requiring specialist knowledge and expertise. Brands may need to invest in both hardware and software to make the technology work, adding to the overall cost – and not all event attendees may even have the necessary equipment or expertise to use it, limiting its reach. Designing experiences that are easy to use, regardless of technical proficiency, is key. Brands also need to be mindful of accessibility concerns, including designing experiences that can be used by people of determination.

Despite these challenges, AR/VR presents exciting opportunities for brands looking to differentiate themselves and create memorable experiences. As well as physical real-time experiences, AR/VR can also be used to create social media content that generates buzz and excitement around an event. Attendees can share on social and create the multiplier effect that extends the reach of the brand’s message beyond the event.

In conclusion, AR/VR is a transformative technology with enormous potential to revolutionize the events industry. By enhancing attendee engagement, creating immersive experiences, and improving event efficiency, AR/VR has the power to elevate events to a new level of creativity and innovation. While there may be challenges to implementing these technologies, the benefits are too significant to ignore. As a pioneering company involved in the events industry, we at Rayqube believe brands that embrace AR/VR at events will be the ones destined to thrive in the years ahead. By leveraging these technologies to create unique and memorable experiences, brands can create a lasting impression on attendees and elevate their events to new heights.

Written By Sankalp Sharma and Siddhant Sharma, Founders, Rayqube. The authors are co-founders of Rayqube Future Tech, a leading UAE-based event technology and digital transformation company. 

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